What Makes a Good Shared Office Space?

January 05, 2023 / Written by Corporate Suites Staff

The best shared office space is one that provides everything you need as a professional at a reasonable cost. Shared office spaces and coworking spaces are not the same.

The amenities and atmosphere of one are different from the other.

In today’s post, we’ll explore these nuances and help you find the right working environment for you.

Why a Shared Office Space Is Great

We don’t want to cover shared office spaces and how they compare to coworking spaces and traditional environments. People should work where they’re most comfortable and in the situation that’s right for them. Here are some of the best reasons to check out SOS, no matter what type of setting is your current home. 

Their Flexibility Is Unparalleled

One of the main advantages of a shared office space is that it offers more flexibility than a classic office. This can be especially beneficial for freelancers, entrepreneurs, and startups who don’t have the resources to commit to a long-term lease or office space.

Some shared office spaces have rental agreements similar to coworking spaces, but most of them want you to sign at least a short-term contract. Aside from that, you get the freedom to work in the environment that best suits your business needs.

Networking Opportunities

Shared office spaces allow you to be around other entrepreneurs and startup founders. You can easily network with them, exchange ideas, and create collaborations.

These shared offices often come equipped with creative workspaces where people can interact and bond over their common goals, with some offering events and workshops.

Ambiance That’s a Breath of Fresh Air

Shared office spaces are designed with creativity and comfort in mind. Many of these places come equipped with open areas where people can collaborate, comfortable furniture to relax on, and a pleasant atmosphere.

Environments like these can help you stay productive while also providing the perfect atmosphere for those creative sparks to flow freely.

Kitchens and Snacks

Many of these shared offices also offer amenities such as snack bars, microwaves, and/or kitchenettes. Having a well-stocked snack bar (with healthy snacks!) can help reduce worries about being able to take a break for lunch or needing to step away from the desk quickly for a quick bite between meetings. 


The best shared office spaces provide all the essential office supplies, including a desk, chair, computer, and printer. Providing office supplies makes it easier to start working right away without worrying about the hassle of purchasing furniture or setting up an IT system.


Shared office spaces are designed to be free from the cubicle. This means you can work in a more open environment that encourages collaboration and creativity.

Plus, these workspaces often come equipped with modern technology like whiteboards and projectors, making it easier to present presentations or brainstorm ideas.

As Awesome as They Are, Some Cons Exist

While these work environments are ideal for many professionals, there are some things you’ll need to keep in mind before signing a contract or some other arrangement. Read over these cons and ask the manager of the space about them to make sure your needs will be met.

It Doesn’t Belong to You

One downside of shared office spaces is that they often lack customization. This can be a problem if you don’t want your office to look or feel like any other workspace in the building.

There Could Be Some Privacy Concerns

If you’re a freelancer or small business owner, privacy may be an issue in a shared office space. Depending on the type of office space you choose, other people may be in the same area as you. It could lead to potential security issues since they could have access to sensitive information that your business holds.

Space Can Be Tight

Depending on the size of the shared office space, it may not offer enough room for larger businesses or teams. It could lead to overcrowding or a lack of space for equipment. 

Distractions Are Everywhere

Being in a shared office space can be distracting for some people. Other businesses or freelancers may work nearby, reducing your focus and productivity. Working from a home office may be your best bet if you prefer to work in silence or you’re an introvert.

Coworking Spaces VS. Shared Office Spaces

Yes, there is a difference between coworking spaces and shared office spaces. Coworking spaces are typically used by freelancers and remote workers who work independently or in small teams. These environments often have unique features like flexible seating arrangements, community events, meeting rooms, and on-site cafes.

Larger businesses or teams with more space and equipment usually use shared office spaces. These workspaces often come with standard office amenities like desks, chairs, computers, and printers.

What Sets Shared Office Spaces Apart?

In short, shared office space is an affordable and efficient workspace for businesses or freelancers without a dedicated office. It provides all the essential amenities while helping to reduce overhead costs. Shared office spaces are designed to foster collaboration and creativity while providing a comfortable and productive working environment.

How Is It Different from Coworking Spaces?

Coworking is a form of shared office space that is typically used by freelancers and remote workers who don’t want to be cooped up in their homes but want something more professional than a coffee shop. 

Coworking spaces are also great for networking and connecting with other entrepreneurs. They offer a flexible and affordable option for those who don’t want the commitment of a traditional office space but still need all the amenities that come with it.

Can Both Options Exist Together?

Yes, office sharing and coworking can coexist together. Depending on the type of shared office space you choose, it can offer standard amenities such as desks, chairs, and computers, as well as the unique features found in coworking spaces such as networking events and flexible seating arrangements.

You can have the best of both worlds by choosing a workspace that offers both options. You can work in a traditional office space with all the necessary amenities while also taking advantage of the unique features found in coworking spaces.

Key Differences


One of the main differences between office sharing and coworking is price. Office sharing can be more expensive in the long run. The cost of rent, utilities, furniture, and other amenities can add up quickly if you don’t budget accordingly.

Coworking spaces are typically more affordable due to flexible pricing options such as daily or weekly passes.


Office sharing typically requires a longer lease agreement and a more structured approach to workspace management, whereas coworking can be more flexible as they often cater to freelancers and startups.

Coworking spaces are the ultimate option for flexibility. That’s why they’re so successful. Many of them offer daily and weekly rates, and management is more than happy to upcharge for the service.

Layout and Equipment

The furniture and layout of office sharing and coworking spaces differ in many ways. Office sharing usually has a more traditional setup, with desks, chairs, and filing cabinets located in cubicles or offices. 

Coworking spaces often have a more open layout with flexible seating arrangements that promote collaboration and creativity.


The infrastructure of office sharing and coworking spaces also differ. Office sharing spaces typically have more robust technology systems with higher-end network access, while coworking spaces may opt for more basic services.


Office sharing and coworking spaces both have the potential to bring new people together and foster collaboration. With different companies working side-by-side, you’ll gain valuable insights into other businesses and industries.


Working in a shared space allows you to see how others work and learn from each other, which can help create a creative atmosphere. Collaboration is essential for productivity and creativity, so consider choosing a workspace that fosters collaboration between teams.

Office sharing and coworking spaces have the potential to provide a unique working environment that can help your business succeed.

The proper workspace should give you exposure to new ideas. Office sharing spaces and coworking spaces both have the potential to bring new people together and foster collaboration. 

Meeting People

Both types of environments can provide an opportunity for you to expand your network. By working in a shared space, you’ll be able to connect with people who come from different backgrounds and bring new perspectives to the table.

Networking is a key factor in finding success in any business, so it’s important that your workspace allows you to expand your network. Most of these spaces offer events and meetups to both bring in new customers and allow existing clients to broaden their horizons.

Office Sharing Spaces Are a Good Way to Find a Job

Office sharing and coworking spaces can also offer the opportunity to hire new employees or get hired yourself. By working in a shared space, you’ll be able to meet professionals who are looking for work and create a more diverse team. 

On the flip side, these spaces can be the perfect place to start if you’re looking for new job opportunities. They can be great places to connect with potential employees or employers, so take advantage of these resources when selecting your workspace.

Making the Day a Little Easier

Finding a workspace that offers amenities that can make your workday easier is essential. This could include anything from ergonomic seating and adjustable desks to high-speed internet and access to deluxe printing services. 

Whatever you’re looking for in a workspace, make sure you research the amenities offered before making your decision. The best way to do this is to shop around and talk to other folks who are using the space to get their thoughts.

Find Something in Your Industry

This one isn’t going to apply to everyone. Some smaller cities and towns aren’t going to have multiple workspaces like this. But if it’s possible, look into it. 

If you’re an attorney and you hear that a lot of independent lawyers like yourself are now working out of shared office spaces to cut expenses, then why not give it a shot?

It’s always important to consider the associations that come with choosing a workspace. Many office sharing and coworking spaces are associated with specific industries or groups, so choose one that fits your goals to take advantage of any resources or opportunities that may come up.


Agility is a crucial factor when choosing a workspace. Make sure that you choose one that allows for flexibility and adaptability so you can adjust to changing business needs. Startups especially need to pivot strategies on the fly; some professional settings can make this next to impossible.

The right workspace should be able to provide the necessary tools and resources for your team to work efficiently without compromising quality or productivity.


What makes a great coworking space?

A great coworking space should provide networking and collaboration opportunities, amenities to make your work day easier, associations with specific industries or groups, agility and adaptability for changing business needs, and collaboration between teams. 

By considering these factors when choosing a workspace, you can ensure that you’re getting the most out of your office sharing or coworking experience.

What a coworking space should have?

The most significant upside of a coworking space is flexibility. Traditional settings and shared office spaces can easily surpass coworking businesses in every category except this one. 

Make sure any coworking space you’re looking at offers day or weekly passes, or at the very least, a short-term contract. Don’t pay a lot of money for a sub-par work environment.

Benefits of coworking spaces for startups

Coworking spaces can provide numerous benefits for startups. By taking advantage of networking opportunities, you can connect with potential employees or employers and open up a whole new world of resources for your business. 

Amenities like ergonomic seating and adjustable desks, high-speed internet, and access to printing services can make your workday easier. 

Associations with specific industries or groups can also provide resources and opportunities to which your business may not have access.

Who uses coworking spaces?

Coworking spaces can be used by a variety of people, such as entrepreneurs, freelancers, remote workers, startups, and even larger companies. 

They are especially popular with millennial professionals who want to find meaningful work while still having the flexibility to pursue their own interests. 

Coworking spaces provide a great way for individuals and teams from different backgrounds and experiences to unite, network, collaborate, and create.

Looking for an office in the city? Corporate Suites offers furnished office spaces, virtual offices & conference rooms in several prestigious locations across New York City.