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Furnished Vs Unfurnished Offices

Furnished Vs Unfurnished Offices

When it comes to deciding between a furnished versus an unfurnished office, both have benefits and drawbacks. Furnished offices typically mean there’s less to purchase in terms of office furniture and equipment, but these offices tend to be more expensive. An unfurnished office may be less expensive, but you will need to provide most of the office space’s furnishings and equipment.

Benefits of Furnished Offices

If you’re considering a furnished office, the benefits may outweigh the drawbacks. A furnished office will be move-in ready and may offer more flexibility. These offices also tend to be more professional in appearance without much work, and you can save on upfront costs because the office is already furnished. You may still face monthly costs for office supplies when leasing a furnished office.

Move-in ready

One of the biggest benefits of a furnished office is that it’s move-in ready. That means that all business owners need to do is move in personal effects and business equipment. Things like desks, printers, WiFi routers and even breakroom equipment are already installed and ready to use. This saves time and makes the move-in process easier and more efficient.

Flexibility

A furnished office may offer more flexibility as well. Because you don’t need to move much in or out of a furnished office, leases can sometimes be flexible since property managers have less to do to get an office space ready for a new tenant. You may also have a number of choices when it comes to selecting layouts for furnished offices, providing more flexibility for you and your team.

Professional appearance

A furnished office will likely be decorated and situated to present a professional image. This means business owners don’t need to fret over whether a particular piece of furniture ties the room together or not. Often, office property managers will work with design consultants to configure and coordinate office furnishings to present a particular theme.

Potential cost savings

A furnished office may save business owners money since there is less to invest in before taking occupancy. Office furniture and equipment can be expensive when purchased new, but a furnished office already has many office items so you don’t have to buy them.

Cons of Furnished Offices

Although furnished offices work for some business owners who want a turnkey solution, they aren’t for everyone. You may face fewer customization opportunities with a furnished office, and some offices may charge extra fees for using your own equipment or furniture.

Less control/customization

One of the downsides to leasing a furnished office is a loss of control and customization of the space. Although you gain some flexibility and cost-savings when you lease a furnished office, most office managers have rules in place against adding personalized décor. This can be a limiting factor for making the space your own.

Responsibility limitations

Responsibility is sometimes shared in furnished office scenarios. The management of the property may bear some responsibility for upkeep, and the business leasing the space may bear additional responsibility. Your office property may not be responsible for taking care of certain things in a furnished office that can end up costing your company money.

Potential extra fees

There may be extra fees involved with a furnished office that you won’t incur with an unfurnished office. For example, you may need to pay additional charges for adding your own furniture or moving existing furniture out of a furnished office.

Benefits of Unfurnished Offices

An unfurnished office rental is an alternative to a furnished office. This type of arrangement works for business owners who want more control over their workspaces. You might also be able to save on costs by leasing an unfurnished office, and you will also have greater control.

Customization

Unfurnished offices typically offer a greater degree of control over the office layout and what furniture and equipment you want in your workspace. Because an unfurnished office usually only contains bare essentials like plumbing and electricity, these spaces can be blank canvases for creative professionals.

Cost savings

Some unfurnished office spaces are less expensive than furnished office spaces. This is because the property management doesn’t have to spend money on furniture and equipment. Keep in mind, however, that this means that these costs fall back on you as the lessee.

Control

Business owners tend to gain greater control over unfurnished office spaces compared to furnished office spaces. If you’re the type of person who wants to situate your workspace in a precise manner, an unfurnished office may be the way to go.

Cons of Unfurnished Offices

Although unfurnished offices can be fantastic solutions for some business owners, they are less so for others. It’s important to consider the cons of unfurnished offices just as much as the benefits.

Upfront spending

Moving into an unfurnished office generally means that business owners need to spend capital upfront to cover the cost of furniture and equipment. Depending on your business and goals, this can get expensive, especially if you run a startup and are budget-conscious.

Time investment

You will usually spend more time setting up and situating an unfurnished office compared to a furnished office. This can sap productivity and add to the stress of running a business.

Responsibility

When you lease an unfurnished office, the responsibility to take care of, repair and replace items often falls completely on the lessee. You are responsible for the furniture and equipment in your workspace, including costs associated with damage or wear.

Maintenance

Business owners in unfurnished offices often have to keep up with maintenance of the items they bring into the workspace. This can be both costly and time-consuming.

What are the Key Differences Between Furnished and Unfurnished Offices?

Some key differences between furnished and unfurnished offices are that furnished offices include furniture and equipment and require less investment on the part of a business owner leasing the space. Another key difference between furnished and unfurnished offices is that unfurnished offices can be customized whereas furnished offices are limited in their customization options.

Control over space

In a furnished office, the property manager providing the furniture and equipment used within the office space typically has more control over the space. In an unfurnished office, the lessee has more control.

Upfront costs

An unfurnished office generally comes with higher upfront costs since business owners will need to purchase and install things like furniture and office equipment. In a furnished office, these items are paid for and provided by the property manager.

Ongoing costs

In an unfurnished office, business owners may face ongoing costs to maintain the workspace and replace furniture and equipment. In a furnished office, these issues are typically handled by the property manager.

Customization potential

There is generally less customization available in a furnished office space. Unfurnished offices usually offer greater customization options.

Frequently Asked Questions

Below are some frequently asked questions regarding furnished offices versus unfurnished offices:

Which is better fully furnished or unfurnished

Deciding which is the better option between a furnished office and an unfurnished office comes down to cost and control. If you want more control, an unfurnished office is better. If you want to spend less upfront, a furnished office is better.

Is it best to let furnished or unfurnished

A furnished office is usually a good choice for business owners who want a workspace with less upfront investment. An unfurnished office is often a better choice for business owners who want a workspace they can customize.

What does it mean when an office is furnished

A furnished office is an office that already has furniture, fixtures, office equipment and décor installed and set up.

What is the difference between furnished and part furnished

A furnished office includes all furnishings, but a part-furnished office only includes basic furnishings, leaving room for greater customization.

Is furnished more expensive than unfurnished

A furnished office can be more expensive than an unfurnished office depending on the location of the property and the number and quality of furnishings provided by the property manager.

Is it more expensive to rent furnished

It can be more expensive to rent a furnished space since the owner of the property has already invested more to purchase and install furnishings.

What does fully furnished mean

Fully-furnished typically means that a space has everything someone needs to operate within that space. In the context of an office, fully-furnished usually means that the space includes desks, chairs, office equipment, breakroom supplies and other items that complete a modern workspace.

What is the meaning of semi furnished

Semi-furnished generally means that a space has the essentials required to operate within that space, but additional items may be needed to suit different needs.

What does furnished and unfurnished mean in dogs

Furnishing in dogs means hair that grows long in certain areas. An unfurnished dog will have a uniform hair length across the whole body.

What is the difference between bare and fully furnished

A bare space for rent or lease means a space that contains no furniture or office supplies. Fully-furnished means a space that includes everything a reasonable person could expect to make use of the space.

What is the difference between fully furnished and semi-furnished and unfurnished

Fully-furnished spaces include everything that a person needs to use the space. A semi-furnished space includes the bare minimum of items required to use the space. An unfurnished space means that someone moving into the space will need to provide all furnishings.

What does it mean to be fully furnished

Fully-furnished typically means that an area includes things like furniture, supplies and equipment needed to reasonably use the space.

Why is furniture important in office

Furniture is important in an office because furniture allows employees, visitors, vendors and others the opportunity to sit, type, write or handle other office tasks comfortably through the workday.

What furniture is usually in an office

Office furniture typically includes desks, chairs, storage containers or cabinets, lighting and office equipment like printers and computers. Some offices also require breakroom equipment like refrigerators and microwaves. Additionally, offices generally need networking equipment like routers, modems and servers.

What is the difference between bare and furnished

When a space is bare, this usually means that it does not include any type of furnishings. When a space is furnished, it comes complete with all of the required furnishings that a reasonable person would need to comfortably use the space.

Does furnished mean TV

A furnished office space may include televisions and monitors, and some rented office spaces include the cost of cable, satellite or Internet video steaming services in the cost of rent.

What is furnished vs semi-furnished vs unfurnished

A furnished office space is one that includes furniture and office equipment. A semi-furnished office space is one that includes some furnishings but has room to add additional personalized décor. An unfurnished office space is one that includes no furnishings at all.

Furnished vs unfurnished offices reddit

Reddit is a great source to look for information regarding furnished vs unfurnished offices. Many business professionals use Reddit to provide answers to questions about deciding between a furnished vs unfurnished office.

Furnished vs unfurnished offices cost

The cost of a furnished office vs unfurnished offices can vary depending on the location of the office and the furnishings provided in a furnished office. Furnished offices generally cost more per month compared to unfurnished offices.

Looking for an office in the city? Corporate Suites offers furnished office spaces, virtual offices & conference rooms in several prestigious locations across New York City.

Long-term vs. Short-term Furnished Office Leases

Long-term vs. Short-term Furnished Office Leases

Choosing between long-term and short-term furnished office leases often comes down to your goals. Companies that want to establish a business presence in a specific area may benefit from a long-term furnished office lease, but companies that are focused on expansion may benefit from short-term furnished office leases.

The importance of office space for businesses

No matter what type of business you run, you likely require office space. For some business owners, a home office will suffice. For others, a furnished office is the way to go. An office serves as a place to conduct business, but it can also be a place where you can store and organize business documents and conduct meetings.

Difference between long-term and short-term furnished office leases

When it comes to securing a furnished office lease, business owners will generally need to choose between short-term and long-term lease options. A long-term furnished office lease is defined as a lease in a furnished office space that lasts five years or longer.

A short-term lease of a furnished office space is generally defined as being less than five years with the average short-term lease lasting around three years. Some virtual offices, coworking spaces and other office frameworks may have month-to-month or even hourly lease options. These types of arrangements typically do not include furnishings aside from the use of shared desks and community areas.

Benefits of Long-Term Leases

There are a number of benefits that come along with long-term furnished office leases, including stability, predictable costs, the ability to customize the space and more.

Stability and Consistency

Stability and consistency are two of the biggest benefits of signing a long-term furnished office lease. With a long-term lease in place, business owners can plan for the future more effectively knowing that they will operate out of a specific location.

Predictable monthly costs

A long-term lease typically comes along with predictable monthly costs. If costs can fluctuate, this should be included in the lease terms, but by and large, the costs associated with a long-term furnished office lease will not change for the duration of the lease term.

Ability to plan for future growth

A long-term lease means having the ability to plan for future growth. Since an agreement is put in place that allows a business to operate out of a furnished office for the lease period, business owners who sign these agreements can chart growth without worrying about having to move in the middle of an expansion.

Customization Options

Many office space owners and property managers are willing to allow for customization of office spaces when a long-term lease is in place. Because your business has an agreement to stay in one place for a set number of years, you will likely be able to do things like add walls or partitions and change out certain fixtures.

More opportunity to personalize the space

Business owners generally have more flexibility when it comes to office personalization when a long-term furnished office lease is in place. Adding décor to match your brand’s personality can help employees feel more connected at work. You can also add things around the office to aid in relaxation, thereby increasing productivity.

Investment in long-term improvements

When you have a long-term furnished office lease, investing in long-term improvements of the space makes more sense. Since you will occupy the space for a while, the investments your brand makes in improving the space can deliver a higher return compared to leasing an office space on a short-term basis.

Branding and Image

When visitors, clients, vendors, prospective employees, media professionals and others come to visit your office, having a branded space makes a difference in how your company is perceived. A long-term furnished office lease allows more flexibility to brand your space, potentially paying off by enhancing your company’s image.

Establishing a strong presence in a specific location

A long-term furnished office lease allows businesses to establish a strong presence in a particular area. Because these leases tend to last for years, they provide business owners with opportunities to connect with local customers and network with complementary businesses and vendors in the area.

Building credibility with clients and customers

Since a long-term furnished office lease lets companies build a strong presence in one area, this translates to credibility in the eyes of customers. When customers see that your business is a part of the community, they are more likely to trust your company over a fly-by-night competitor.

Drawbacks of Long-Term Leases

Although long-term furnished office leases have benefits, there are some drawbacks that come with these types of agreements.

Financial Commitment

A long-term lease generally requires a long-term financial commitment. This may not be advisable for companies that do not have stable funding or revenue.

Higher upfront costs

Some long-term lease agreements may involve higher upfront costs. These costs can eat into capital that may be used more efficiently for other business costs.

Benefits of Short-Term Leases

Short-term leases of furnished office spaces are leases that typically involve lease terms of less than five years. Short-term leases can be beneficial depending on the type of business you run and your future business plans.

More Flexibility

A short-term furnished office lease offers more flexibility for businesses that plan to expand or relocate in the future.

Lower Commitment

A short-term furnished office lease requires less commitment compared to a long-term lease.

Seasonal Trends

Short-term lease agreements can be a better option for seasonal businesses that only require furnished office space for a few months or half of a year.

Drawbacks of Short-Term Leases

A short-term lease can provide benefits to some businesses, but they also have some drawbacks that may make them a poor fit for other types of businesses.

Higher Costs

A short-term lease may incur higher monthly costs compared to a long-term lease. Part of the reason for these higher costs is the instability and inconsistency that the lessor takes on.

Fewer Options

You may find fewer available options in your area when seeking a short-term furnished office lease. This is because many commercial property owners want the stability and consistency that come with long-term leases.

Frequent Moving Costs

If you sign a short-term furnished office lease, you may end up spending a lot in moving costs as your company transfers from one office space to another over time.

Uncertainty

There is a degree of uncertainty that comes along with short-term furnished office leases compared to long-term leasing.

Which Lease Type is Better? Depends

When deciding between a short-term furnished office lease and a long-term furnished office lease, which lease type is better depends. If you plan to stay in one area for a while and prefer stability, a long-term lease may suit your needs. If you want added flexibility and are not tied to a specific geographic region or work with remote teams, a short-term furnished office lease may be the better solution.

Frequently Asked Questions

What is the difference between short and long leasehold

The difference between a short and long leasehold is that a short leasehold agreement typically lasts for less than five years, and a long leasehold usually lasts for five years or longer.

What is a short-term commercial lease

A short-term commercial lease is a rental agreement in which an entity leases a commercial property for a relatively short period of time. These agreements are usually put in place between business owners and commercial property owners or managers.

What is the most common lease for office space

The most common lease for office space depends on factors like the type of business leasing a space and the location. Typically, office space will be leased under a gross lease. This type of agreement includes property insurance and taxes, utilities and maintenance in the cost paid by the lessee.

How long are most office leases

Most office leases in a traditional furnished office run for between three and five years. Short-term leases for less than a year may be available.

How long is a short-term commercial lease

A short-term commercial lease typically lasts for less than five years but may be significantly shorter.

How long are most commercial leases

Most commercial leases are between three and five years; however, some long-term leases may extend beyond this time frame. Additionally, some commercial leases will be extended upon conclusion, potentially lasting for many years.

What is the best commercial lease for a tenant

The best commercial lease for a tenant is one that takes into consideration the tenant’s business goals and long- and short-term plans.

What is the point of a long leasehold

The point of a long leasehold is to secure a leased space for a relatively long period of time. This allows the lessor and lessee to have stability and consistency in a lease agreement.

How many years is a long leasehold

A long leasehold is typically considered to be five years or longer in duration.

What is a lease for office space

A lease for office space is a real estate agreement in which a property owner or manager agrees to rent out office space for a set amount of time and money to an entity to occupy the space as a tenant.

Is office space an operating lease

Office space is generally considered an operating lease as long as the lessee does not have an agreement in place to take over ownership of the office space.

What is the most common lease length

The most common lease length for a business leasing furnished office space is between three and five years. This agreement may be extended upon the completion of the original terms.

Looking for an office in the city? Corporate Suites offers furnished office spaces, virtual offices & conference rooms in several prestigious locations across New York City.

How to Register a Business Name in NYC

How to Register a Business Name in NYC

The process to register a business name in NYC can vary depending on the type of business you are creating. Limited liability corporations (LLCs) in NYC must register with the New York Department of State. Sole proprietorships and general partnerships must obtain a Business Certificate from the County Clerk’s Office in the county in which the business will be located.

Table of Contents

Importance of registering a business name

Registering your business name in NYC is important for several reasons. First, registration may allow you to take advantage of tax incentives for owning a business. Next, registering your business makes it easier to separate your personal finances and your business finances. Third, business registration in New York City can offer legal protections for you personally in the event that someone sues your business.

Overview of the process in NYC

The process of registering your business name in New York City may start by visiting the New York Department of State. There, you may need to fill out and file articles of organization for forming a company under an LLC.

If you are a sole proprietor or are forming a general partnership, you will need to visit the County Clerk’s office in the county where your business will be located. A filing fee is often required to register a business, and fees vary by county.

Researching Your Business Name

Before you attempt to register a business name in NYC, you should first conduct a search to make sure the name isn’t taken. This can be done by looking online, but you can also conduct a search on the NY Department of State’s website.

If your business name idea is already in use by someone else, this doesn’t necessarily mean that you can’t use the name. In most cases, two businesses can have the same name as long as one cannot reasonably be confused for the other. Additionally, trademark issues may come into play in this scenario, so you’re encouraged to consult a business attorney for specific guidance.

Checking availability of your desired business name

Using the NY Department of State’s website, conduct a name search for your desired business name. If no results are found, you should be able to go ahead and register your name. If the same name or a similar name returns in the results, it’s best to consult with your attorney before proceeding with registration.

Using the business name database

The NY Department of State’s website provides a searchable database of all registered businesses in the state. This database contains information about LLCs, but it also lists important details about other types of business structures, including foreign not-for-profit corporations, domestic business corporations and not-for-profit corporations benefiting the armed forces.

Choosing a mailing address for your business

To formally register your business, you will need a New York-based registered address. The specifics may vary by municipality, so check with your local county clerk’s office or SBA for details on properly registering your business address when starting up. 

If you want to register your business in New York City at an affordable price, consider using a virtual address. Corporate Suites provides virtual office plans in New York City that can legally serve as a registered business address. These affordable plans allow you to use their physical office addresses without needing to rent physical office space. 

They offer solutions suitable for any kind of business – whether you operate at home, on the go, or just need a NY address for paperwork. With a virtual address from Corporate Suites, you can comply with New York’s registered address requirements for business registration without expensive overheads.

Choosing a Business Structure

When you’re ready to register your business, you will need to select a business structure. An attorney can provide specific guidance, but in general, you can choose to register your company as a sole proprietorship, an LLC, a business corporation, a not-for-profit corporation, a general partnership or a limited partnership.

Each type of business structure has advantages and disadvantages, and which one you choose will depend on your specific goals. It’s best to work with an attorney before settling on a type of business structure in NYC.

Sole proprietorship, limited liability company (LLC), or limited partnership (LP)

Sole proprietorships, LLCs and limited partnerships are usually best for individuals and small companies made up of a few individuals. The basic idea behind these types of business structures is that you are separated from the business as a legal entity; however, for tax purposes, the businesses income is your income. These are referred to as “pass-through entities” because the income is passed through to the owner.

Understanding the advantages and disadvantages of each structure

Pass-through business structures, including LLCs, allow a business owner to operate a company without exposing themselves to legal liability for the company’s business dealings. This provides a layer of protection if someone sues the business as they are not suing you directly.

On the other hand, you must keep up with all of your taxes, payouts, wages, expenses and other financial information to report on your personal tax return. This may or may not be an advantage depending on how much revenue the company generates. For specific advice on choosing a business structure type, consult with a tax attorney.

Understanding Legal Requirements

As a business owner operating in NYC or New York State, it’s up to you to learn the legal requirements for your specific business. Different industries have varying requirements, so starting a business in NYC isn’t as simple as purchasing a license and opening your doors to the public. While you can research business requirements for NYC online, you’re going to get the most accurate information by speaking with a business lawyer who practices in NYC.

Obtaining necessary business licenses and permits

Obtaining the proper business licenses and permits is essential if you want to register your company and do business in NYC. New York State requires registration for businesses operating across the state, and your county will also have requirements. NYC is home to five separate counties, so you will need to seek answers from the county in which you plan to operate.

Complying with sales tax regulations

NYC has specific sales tax regulations that business owners must be aware of and comply with. Some items are exempt from sales tax, including clothing under $110. Other items are taxed at a city rate of 4.5%. Parking and storage services are taxed separately at a rate of 18.375%.

Gathering Required Information and Documents

Before you begin the process of registering a business in NYC, it’s a good idea to gather important information and documents. Things like your ID, bank information, contact information for business partners and your business plan can all come in handy when registering a business in New York City.

Personal information of business owners/partners

Having the personal information of any business owners and partners will make it easier to register your business name faster. Without this information, you may not be able to completely fill out the required registration forms online.

Social security numbers or employer identification number (EIN)

When registering an LLC or similar business structure, you will use your Social Security number initially to get the business started. You will need to get an employer ID number (EIN) from the Internal Revenue Service. This is also sometimes referred to as your tax ID number.

Filing Paperwork

There is usually a lot of paperwork to be filed before completing your business registration, so be prepared to fill out a number of forms. Thankfully, most forms these days can be filled out online.

Completing necessary forms (Certificate of Business Registration, Publication Requirement form, etc.)

When completing forms, including registration and publication forms, take the time to double-check everything. Mistakes on these forms can lead to delays in processing and approval of your application to register your business.

Including required documents and fees

You should always check to make sure you have included required documents and fees before submitting your application. Failure to include required items may cause your registration to be delayed or rejected.

Filing with the county clerk’s office in person or by mail

When you’re ready to file your registration, you can do so online if you need to form an LLC or similar business structure. To get a license to operate a business in NYC, you will need to speak with someone at your County Clerk’s Office. You can also handle much of the registration and licensing process by mail.

Submitting paperwork online

If you submit your registration paperwork online, you should receive a response within 24 hours. Most online registrations take place immediately or within minutes. If there is a problem with your registration, you will be notified.

Using third party filing services

If you’re having trouble registering your business name in NYC or you simply don’t feel confident in your ability to do so, third-party services are available to help. Keep in mind that these services charge a fee, and they may try to upsell you on additional services.

Next Steps After Registration

After you have registered your business name, take a moment to congratulate yourself as you are now officially a business owner. Don’t take too long, however, because there are still plenty of other steps you need to take on your path to success.

Opening a business bank account

Even if you already have a bank account in NYC, it’s a good idea to open a separate business bank account. This will make it easier to keep your personal funds separate from your business funds and help you keep track of expenses.

Understanding ongoing compliance requirements

After you have registered your business name, you will need to remain in compliance with laws and regulations as they pertain to your business. Take some time to familiarize yourself with applicable regulations and laws before opening your doors to the public.

Frequently Asked Questions

How do I register my business name in New York?

You can register your business name in New York by visiting the New York Department of State online. There, you can fill out and file articles of organization to create a business entity. You may have local requirements as well.

How much does it cost to register a business in NYC?

The cost to register a business in NYC varies based on the type of business. You will need to pay a fee to register your business with the State of New York, and your county may have applicable fees as well.

How do I legally start a business in NYC?

You can legally start a business in NYC by visiting the New York Department of State online to register your business. You may also need to work with agencies in your county to obtain the proper permits and licenses.

How long does it take to register a business in NYC?

The amount of time it takes to register a business in NYC depends on the type of business. If you are registering an LLC with the state of New York, your registration can be completed on the web in less than an hour. If you plan to obtain a General Vendor license, the amount of time required can vary based on how busy your County Clerk’s Office is at the time you arrive.

Do I need a business license in NY?

You need a business license in NY if you sell goods and services in the state. You must register your business with the NY Department of State, and your city and county may have required paperwork to file or fees to pay. Most business structures will also need to pay an annual fee based on income to keep the business registration valid.

How much is NYV LLC fee per year?

The annual fee to keep an LLC valid in NYC varies based on your company’s gross income. Fees range from $25 per year up to $4,500 per year.

Can I register a business online in NYC?

You can register a business online in NYC through the New York Department of State’s website.

Do you have to pay yearly for LLC in NY?

You must pay an annual fee to keep an LLC valid in New York. Currently, this is done using Form IT-204-LL through the Tax Department.

How do I get a business license in NY?

You can get a business license in NY by visiting your County Clerk’s Office. You will also need to register your business with the state of New York through the New York Department of State.

Do I need to register my LLC in New York?

If you create an LLC in New York, your organization needs to be registered with the New York Department of State. If you created an LLC in another state but are conducting business in New York, you do not need to file paperwork to create a separate entity.

How much does it cost to start a small business in New York?

The cost to start a small business in New York varies based on the type of business you plan to start. Local filing fees for business licensing may be required based on your location within New York, and the state also requires fees for business registration and licensing depending on your business and how it is organized.

Can I open LLC by myself NYC?

You can open an LLC by yourself in NYC by visiting the New York Department of State’s website to conduct a name search and file articles of organization.

Do I need to register my business NYC?

Most businesses that operate in NYC will need to register with the County Clerk’s Office as well as the New York Department of State.

Can you run a business from home in NYC?

You can run a business from home in NYC in most cases, but there are special rules involved. Running a business from home in NYC is called a Home Occupation. Some rules that may exclude your home from being used include your home being used only for business purposes or selling items made outside of your home.

How fast can I get an LLC in NY?

Your LLC becomes immediately registered if you complete the process online through the NY Department of State’s website. If you wish to complete registration by mail, it can take around a week to complete your registration.

Do I need a business license to sell online in NY?

NY requires a business license for people and companies that sell products inside the state. This is provided in the form of a General Vendor license. Sales tax must also be collected, including from online sales. Certain types of sales are exempt from obtaining a license, including art sales and food sales.

Looking for an office in the city? Corporate Suites offers furnished office spaces, virtual offices & conference rooms in several prestigious locations across New York City.

What are the Benefits of Living in NYC?

What are the Benefits of Living in NYC?

There are many benefits that come along with living in NYC, including ample job and business opportunities, access to some of the world’s best restaurants and plenty of entertainment venues. NYC is also home to historic places like the Statue of Liberty, and the city’s diverse demographics make it a true melting pot of people, languages and culture.

If you’re considering moving to New York City, below are some of the many benefits of living in the Big Apple:

Job Opportunities

According to the Bureau of Labor Statistics, NYC experienced an increase of 54,900 private sector jobs over the course of 2023. Because the city is so populated and is known as one of the busiest shipping ports, there’s no shortage of commerce taking place in and around NYC.

No matter where your talents lie, you’re bound to find employment, but keep in mind that the cost of living is also higher in New York. What passes for a living wage in other parts of the country may not stretch as far in NYC, so you may need to set your salary expectations accordingly to avoid landing a low-paying job.

Opportunities for career growth in various industries

Because of the aforementioned commerce activity in the city, New York also offers a lot of opportunities for career growth in various industries. Many people move to New York to start new careers and quickly find themselves gaining promotions at work and seeing increases in salary. Population is once again one of the reasons for the vast amount of career growth opportunities in and around the city, but the 24/7 nature of NYC also lends itself to go-getters and entrepreneurs.

Presence of multinational corporations and startups

New York is sometimes referred to as the business capitol of the world. The city is home to a number of multinational corporations, including Deloitte and JPMorgan Chase. Startups also view NYC as a prime location for business because of the nearby airports, public transportation and access to global talent.

Access to networking events and professional development opportunities

Career-minded people considering a move to NYC will likely be enticed by the city’s year-round networking events and professional development opportunities. No matter what industry you serve, you’re bound to find events taking place around NYC that cater to your specific interests. Marketers, retail professionals, restaurateurs and more can all find professional networking groups and opportunities spread throughout the city.

Diverse Culture

America is a nation built on diversity, but NYC is where you want to go to truly be surrounded by a diverse population. The city is home to people from all over the world, and the Department of City Planning claims that hundreds of languages are spoken in NYC. If you’re the type of person who loves to learn about different cultures and other countries, NYC is definitely going to be a place for you to consider moving to.

Entertainment & Arts

New York City is also known for its arts and entertainment offerings. From Madison Square Garden to Radio City Music Hall and all of the clubs, bars and venues in between, there’s never a shortage of things to do in NYC every night of the week.

Vibrant arts scene with Broadway shows, museums, and galleries

The city is home to Broadway and famous theaters, but you can find plenty of plays and live-action performance art taking place across NYC. You can also visit the Metropolitan Museum of Art, the Museum of Modern Art, the Guggenheim Museum and many other galleries.

Rich history and iconic landmarks like Central Park and Statue of Liberty

New York City has a history dating back to 1624, and many historic and iconic sites can be found across the city. New York City is also home to the Statue of Liberty and Ellis Island, Central Park, lots of historic architecture and plenty of famous landmarks.

Diversity of cuisines, festivals, and cultural celebrations

You can always find some type of festival or celebration taking place in NYC. Cultural celebrations, holiday festivities and other types of gatherings are common all year long. If you’re someone who enjoys going to group events, NYC is the place to be.

There are also plenty of social clubs and groups to get involved with across the city. People who have an easy time making new friends love NYC because there are so many people to meet and activities to get involved with.

Food & Dining

New York City is known for having some of the best food in the world. Aside from Peter Luger and Katz’s Deli, NYC offers plenty of pizza, pasta and other Italian favorites. Combine this with some elegant fine-dining establishments and you’ll be in foodie heaven in NYC.

Convenience

New York is known as the city that never sleeps, and while not every store is open 24 hours a day, many are, meaning you get a lot of convenience living in New York. Additionally, the city’s robust public transit system and access to taxi cabs and ride-share services means you’re never too far from what you’re looking for.

New York is also a very walkable city. People who live in New York may still own personal vehicles, but many residents rely on walking, biking, scootering and other modes of transportation to get around. Because many areas of the city were developed using a street grid pattern, it’s also easy to get where you need to go by cutting through some side streets.

Parks & Recreation

Although NYC is one of the world’s foremost metropolitan areas, this doesn’t mean you can’t still enjoy some nature in the city. Central Park typically receives the most fanfare when it comes to getting away from the noise of the city for bit, but smaller parks are located across NYC’s five boroughs.

Union Square Park is known for chess players, and Bryant Park sites right by the New York Public Library. It’s not uncommon to find residents relaxing on the lawn with a book on a warm summer afternoon.

Educational Hub

When it comes to education, NYC provides opportunities for learners of all ages. In fact, NYC has the largest public education system in the United States. Aside from traditional elementary, middle and high schools, the city is home to a variety of specialty schools in addition to private schools.

Renowned universities such as Columbia University and NYU

NYC is also home to prestigious colleges and universities, including Columbia and NYU. Many people come from across the United States and the world to receive an education in New York City, and some end up staying in the city after graduation to take advantage of all that NYC has to offer.

Access to quality education at all levels – from primary schools to higher education institutions

Primary school students are able to attend public school in NYC, but the city also is host to a number of private and religious schools. Students can attend private school or preparatory schools throughout the five boroughs.

Public Transportation Network

The public transit system in New York City is unique compared to other major metropolitan areas due to the city’s subway system. The subway runs underground and transports New Yorkers across the city 24 hours a day. In additional, taxi cabs are infamous in New York, and if a cab isn’t available, you can always ride a bus or call a ride-share service.

Frequently Asked Questions

Below are some frequently asked questions about the benefits of living in NYC. Keep in mind that New York is always growing and evolving, so you’ll want to stay up to date on changes if you’re considering moving to NYC. The phrase, “New York minute”, is derived from the feeling that one minute is like one second in New York because it’s always so busy. Before you plan your move, take some time to research the latest answers to your questions for the most accurate information.

What are the benefits of going to New York City

There are many benefits of going to New York City, including access to a large number of fine restaurants, stores and entertainment venues. Many people also go to New York City to visit historic sites like the Freedom Tower and the Statue of Liberty. If you’re a photographer or videographer, NYC provides some incredible opportunities to use your camera gear, and people looking for jobs can often find what they’re after in the Big Apple.

Why is NYC a good place to live

NYC is a good place to live if you enjoy being in an urban environment surrounded by people. The city is also a good choice for people who feel more comfortable having a lot of convenience nearby.

NYC might not be the best place to live if you prefer rural areas or quiet environments. Not every square inch of the city is hectic, but it can be difficult to find quiet places to get away from the hustle and bustle when you live in NYC.

What are the advantages and disadvantages of living in New York

There are advantages and disadvantages that come along with living in New York. Access to jobs, exciting nightlife and lots of good food are advantages for most people, but traffic, crime in some areas and the cost of living can be disadvantages.

What are the opportunities of living in New York

New York is home to over eight million people, meaning there are plenty of opportunities in the city for enterprising entrepreneurs and individuals who are seeking employment. NYC also offers lots of opportunities for aspiring artists and other creative personalities as the city is home to a thriving music, art and theater scene.

Is moving to NY a good idea

Moving to NY may be a good idea if you like the thought of living in one of the largest and busiest cities in the world. Moving to NY might not be a good idea if you prefer to take life at a slow pace and enjoy peace and quiet. There are trade-offs involved in making a move to NYC, so take some time to consider the pros and cons before packing a moving van.

Is it good living in New York City

Living in New York City can be good if you enjoy the excitement of living in a big city. NYC always has something going on, and many people move there to experience life in one of the world’s most populated urban areas.

Which is better LA or New York

Determining whether LA or New York is better can be difficult since both have advantages and disadvantages and the decision is usually going to be purely subjective. LA tends to have nicer weather compared to NYC, and LA is also close to Hollywood. NY offers higher salaries and greater safety, and these can be major advantages for choosing the Big Apple.

Why do people love NYC

People love NYC for a variety of reasons. Many people cite the hustle and bustle of living in a big city as part of the allure of moving there, and NYC also provides many opportunities for those seeking employment.

What are 5 interesting facts about New York

Some interesting facts about New York include:

  1. Albert Einstein’s eyeballs are located in a safe deposit box in New York.
  2. New York was once New Amsterdam.
  3. Honking your car horn is illegal in NYC except in an emergency.
  4. The first pizzeria was opened in NYC in 1905.
  5. The Brooklyn Bridge is older than London Tower.

Is life in NYC stressful

Life in NYC can be stressful, but this really depends on your personality and where you live in the city. Some parts experience higher crime rates which can contribute to stress, and others are densely populated which can make everyday life stressful for some people.

Does NYC have a lot of opportunities

NYC has a lot of opportunities for jobs, but it also provides opportunities for individuals seeking to start new lives.

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How Does the Cost of Living In Upstate NY Compare to that In New York City?

How Does the Cost of Living In Upstate NY Compare to that In New York City?

The cost of living in upstate NY is relatively lower compared to New York City. A variety of factors cause upstate NY to have a lower cost of living, including housing, transportation and taxes. Although New York State on average has a higher cost of living compared to much of the rest of the country, Upstate New York is still more affordable compared to New York City.

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Cost of Living in Upstate NY vs. NYC

The cost of living (COL) in Upstate NY is considered lower than the COL of NYC. Various factors make up this difference with housing costs and taxes being among the most prominent.

Overview of the Comparative Cost of Living Between the Two Regions

Comparatively speaking, NYC residents experience a higher COL overall compared to Upstate NY. Some estimates put the COL in NYC to be about 50% higher than the COL in Albany, for example.

Cost of Housing in Upstate NY vs. NYC

Housing costs are fairly high in New York City compared to Upstate New York. The average cost of housing in NYC is around $1.6 million, while in an area like Albany, housing costs average around $500,000. Changes in the economy since 2020 have caused a rise in housing costs all over the country, but NYC has seen some of the sharpest increases.

Average Monthly Rent Expense in Upstate NY vs. NYC

The cost of rent is generally lower in Upstate New York compared to New York City. Despite this, some NYC residents live in areas with rent control or rent stabilization. This keeps the cost of rent flat despite rising costs elsewhere in the city and across the state of New York.

Difference in Home Prices Between Upstate NY and NYC

The cost of a home in Upstate New York is generally around half of the cost of a home in New York City. What’s important to keep in mind when looking at home prices between the two areas is that Upstate New York has more traditional single-family residences while NYC has more condominiums and apartments.

Additional Costs Associated with Buying a Home in Either Region

There may be additional costs associated with buying a home in either area. In NYC, certain homes qualify for a Mansion Tax administered by the city. In Upstate New York, property taxes are higher compared to the rest of the country. You’re encouraged to research additional costs before moving to either area to avoid surprises.

Other Considerations for Evaluating Housing Costs Between Regions

If you plan to move to either Upstate New York or NYC, you should consider the costs associated with healthcare, education, transportation and food. NYC is more costly in all of these categories compared to Upstate New York, but these costs also depend on the area to which you’re moving. Both NYC and Upstate New York have upscale areas and areas with lower costs.

Transportation Expenses in Upstate NY vs. NYC

The cost of transportation is higher in NYC compared to Upstate NY, but NYC has more transportation options, particularly in terms of public transportation. Most people who live in Upstate New York rely on personal vehicles to get around, but in NYC, buses, subway trains, taxis and ride-share services are available in abundance.

Public Transportation Costs for Both Regions

Public transportation is used heavily in NYC, and buses, subway travel and ferries are operated by the Metropolitan Transportation Authority (MTA). In Upstate New York, various cities and towns will generally have their own public transportation systems, and Amtrak trains can be used to move around the region. Costs for public transportation in both regions are relatively low, but your costs will depend on how often you require the use of public transportation.

Comparison of Gas Prices Between Both Regions

Gas prices in NYC tend to be a bit lower compared to those found in certain parts of Upstate NY. Part of the reason for the difference is the remote location of some towns in the Upstate region as well as NYC’s proximity to its port district. As public transportation is a common method of travel in NYC, residents use fewer cars and less gas on average compared to Upstate New York residents.

Car Insurance Rates for Each Region

Car insurance costs in New York City can be twice or even three times higher than in Upstate New York. The rate you pay depends on the area, the car that is insured and the type of coverage you carry.

Other Transportation Costs to Consider When Comparing Regions

When comparing transportation costs between Upstate New York and New York City, you need to consider that living in Upstate New York usually means less access to public transit. On the other hand, living in NYC may mean you need to purchase a Metro card to ride the subway or pay for taxi and bus fares often.

Grocery and Necessities Prices in Upstate NY vs. NYC

The cost of groceries and necessities is generally higher in NYC compared to Upstate NY. NYC residents can expect to pay between a dollar and a few dollars more per grocery item compared to areas like Albany, NY.

Difference in Grocery Store Prices Between Both Areas

Grocery store prices are higher in NYC compared to Upstate NY areas like Albany; however, this depends on where you shop. Shopping at a bodega or corner store for groceries in NYC will be more expensive overall compared to buying groceries from a dedicated grocery store.

Healthcare Costs in Upstate NY vs. NYC

The cost of receiving healthcare services is about the same in New York City and Upstate New York when you factor in insurance. Out-of-pocket expenses and copays can be higher in New York City. NYC is slightly higher on average, but the difference is not as stark as the difference in housing costs between the two areas.

Difference in health insurance premiums

Health insurance premiums tend to be the same between New York City and Upstate NY. Your costs, however, will depend on your health insurance provider, coverage options and the amount of coverage you carry. You may also receive discounted health insurance through an employer, and this can affect your costs no matter where you live.

Doctor visit copays and out-of-pocket costs

The costs of copays and out-of-pocket expenses vary wildly between Upstate New York and NYC. In some cases, there can be as much or greater than a $10,000 difference for some services, but your healthcare insurance coverages play a part in this.

Childcare and Education Expenses in Upstate NY vs. NYC

Although New York State has some of the highest childcare costs in the country, Upstate New York’s childcare costs are lower than those of NYC.

Childcare costs

The cost of childcare in Upstate NY is expensive relative to other parts of the country, but expenses are lower than those found in New York City.

Private vs public school tuition

Private school costs are about twice as expensive in NYC compared to Upstate New York. Public schools are funded by tax dollars in both areas.

College and university tuition

College and university tuition costs vary in NYC and Upstate NY. Your costs will depend on what college or university you attend.

Crime Rates in Upstate NY vs. NYC

The crime rate in NYC tends to be higher than in Upstate NY, but not all parts of NYC are equal. Areas like The Bronx have higher crime rates compared to Manhattan; however, it’s also important to factor in that crime rate data changes from year to year with some years having higher rates in certain areas.

Taxes in Upstate NY vs. NYC

Taxes are higher in New York State overall compared to most of the rest of the country. Upstate NY has very high property taxes, but NYC has a number of city taxes that don’t apply to New York State residents outside of the city.

Minimum Wage Laws in Upstate NY vs. NYC

2024 will see New York State adopt a minimum wage of $15 an hour. NYC will have a minimum wage of $16 an hour in 2024.

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Frequently Asked Questions

Below are some frequently asked questions about the differences between Upstate New York and NYC:

Is Upstate NY cheaper than NYC

Upstate NY is cheaper than NYC for things like housing, but property taxes in most of Upstate New York are quite high.

Is Upstate NY a good place to live

Upstate New York is a good place to live if you want to be in a rural or suburban environment with relatively close access to urban centers like New York City. If you are looking for affordable housing in New York State, Upstate NY is going to be the place to search for homes.

What is the cost of living in Albany NY compared to New York City

The cost of living in Albany, NY, is lower compared to the cost of living in New York City. Some estimate that it’s about twice as expensive to live in NYC than it is to live in Upstate New York.

Why is upstate New York so cheap

Upstate New York is considered cheap because of lower housing costs compared to places like NYC. Upstate New York does, however, have some very high property taxes.

What is the difference between New York and upstate New York

Upstate New York is comprised of rural and suburban cities and towns. New York City is almost entirely urban. Upstate NY is also more affordable in terms of housing compared to NYC. New York City does, however, offer access to more public transportation options and greater amenities.

What is a good salary in upstate New York

A good salary in Upstate New York is generally a salary of $90,000 or above. This is because the average salary in Upstate New York is around $72,000.

Which part of New York is cheapest

When looking at the cheapest parts of New York City, The Bronx is overall the most affordable when it comes to housing costs. In Upstate New York, various cities, including Herkimer, Syracuse and Albany, offer affordable options.

Why are people moving to Upstate NY

People are moving to Upstate New York to live in a rural or suburban setting, have access to lower housing costs and have access to jobs in areas like Syracuse.

Why are people moving out of Upstate NY

People are moving out of Upstate New York for a number of reasons, including very cold winters, high property taxes and a desire to live in a more urban environment.

Is Upstate NY colder than NYC

Upstate New York is often a bit colder than NYC. Because New York City is located by the ocean, water temperature can affect nearby air temperature, and these temperatures tend to be a bit warmer than those in Upstate New York.

Is $50,000 enough to live in New York

$50,000 is enough to live on in Upstate New York, but you may have a hard time living comfortably on $50,000 in New York City. Factors that can affect your ability to live off of $50,000 per year in New York City or Upstate New York include how many people are in your household, any outstanding debt and your general standard of living.

How much do you need to live comfortably in NY

Most people agree that you need around $90,000 per year to live comfortably in an area like Albany. To live comfortably in NYC, you may want to find a salary closer to $150,000 to $200,000 depending on your lifestyle. Keep in mind that what may be considered comfortable for you may not be for someone else.

What is a good salary in Albany NY

A good salary in Albany depends on your standard of living. The average salary in Albany, New York, is around $70,000 per year. Top earners bring in closer to $100,000 per year.

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Coworking Space Etiquette

Coworking Space Etiquette

Coworking space etiquette is important because coworking spaces are shared workspaces. Although each business or entrepreneur in a coworking space works independently of one another, the shared work environment means that certain rules of conduct need to be established so that everyone knows what is expected of them. 

Practicing proper working space etiquette often leads to greater productivity and less conflict for all members of a coworking space.

Coworking & Shared Office Space Etiquette Everyone Should Follow

Some coworking spaces provide a written document that outlines expected etiquette when in a shared office. Members may also create unspoken etiquette standards that everyone is expected to follow. Regardless, mutual respect for the well-being of everyone in a coworking space generally sets the standard for shared office etiquette.

Respect Personal & Shared Workspace

Respecting the property of others in a coworking space is essential for keeping order. Because some coworking desks and shared offices are used by different people and companies on a rotating basis, it’s a good idea to review the occupancy agreement provided by your coworking space manager.

Keep your reserved desk tidy

If your company reserves desks in a coworking space, keep these areas tidy. Clean up trash before you leave for the day or before the desk is turned over to another member.

Don’t encroach on others’ desks

Just like in a traditional office space, you should avoid encroaching on the desks of others. In general, it’s a good idea to keep a few feet between any desks your company uses and the desks of others in your coworking space.

Clean up after yourself in common areas

Common areas in a coworking space are shared by all occupants, and it’s everyone’s responsibility to keep these areas clean. If you or your employees eat in common areas, make sure to throw away food trash and clean up any spills or crumbs.

Minimize Noise & Distractions

Since a coworking space or shared office is a place of business, everyone in the space should do their best to minimize noise and distractions. Excessive noise and distractions can negatively impact productivity and may cause friction among other occupants in a shared workspace.

Speak quietly & take calls in private

If you have to have a prolonged conversation with someone or take a phone call in a shared office, try to find a private place to do so. Most coworking spaces provide common areas or private phone areas that are kept separate from work areas.

Wear headphones for music/video

Whether you listen to music for pleasure while working or watch videos for work purposes, consider wearing headphones instead of allowing the audio to play over laptop, computer or smartphone speakers.

Set phone to silent mode

Many professionals rely on their phones to get work done in a coworking space or shared office, but ringing phones and phone notifications can be distracting. When possible, put your devices on silent to avoid bothering others.

Be Considerate of Workspace Hours

Most coworking spaces have set hours of operation as well as set times reserved for different tenants in different work areas. When your time has expired, make sure to exit your shared workspace to make room for others.

Follow posted space hours/guidelines

Pay attention to any specific posted guidelines for your workspace. Additionally, abide by the schedule of your workspace to avoid encroaching on the hours reserved for others.

Don’t make excessive noise early/late

While you should always avoid excessive noise in a shared office or coworking space, you’re encouraged to take extra precautions to stay quiet early in the morning and late in the afternoon into the early evening. Many people have a harder time focusing during early mornings or late in the day.

Contribute to Community Feel

It’s also a good idea to get involved in any community events held by your coworking space or shared office. Trying to get and stay involved supports a community feel and plays a role in building productive relationships within a shared office environment.

Greet other members

When around other occupants of a coworking space, take a moment to greet them. A quick smile, wave or “hello” can go a long way in creating a relaxed work environment for everyone.

Introduce yourself to newcomers

If you come across someone you haven’t met, take a moment to introduce yourself. This is a way to support a communal atmosphere and may even lead to productive business relationships.

Attend community events when possible

You can also practice coworking space etiquette by attending community events hosted by the management of your coworking space or organized by other tenants. If possible, get involved yourself to help out and make the event better for everyone.

Follow Shared Resource Scheduling

If your coworking space provides shared resources like office supplies or audio and video equipment, follow any schedule provided by the management of your shared office. Most shared offices will place limits on the use of shared resources, and some may provide a sign-up sheet through which you can schedule the use of shared resources.

Reserve conference rooms in advance

Many shared office spaces provide access to conference rooms, but these generally need to be reserved ahead of time so that all tenants have the chance to use them. Instead of trying to rush in at the last second to book a conference room, try to plan ahead and reserve early. This prevents conflicts between members who all want to use these shared resources.

Respect other’s reservation times

In keeping with the above, it’s important to respect everyone’s reservation times for conference rooms and other shared spaces. If another member has a room or space booked, don’t try to hurry that party out. Instead, allow everyone to utilize these spaces for the allotted time provided per the coworking space’s schedule.

Cancel bookings if plans change

If you have a conference room or other shared space reserved but your plans change and you no longer need it, let management know as soon as possible to cancel the reservation. This is the courteous thing to do as it opens up the slot for others to reserve.

Welcome Space Guests

When using a coworking space, you may find that you need to have guests visit your company. Most shared office spaces allow guests to visit, but most also have rules and regulations about visitors. Check with your coworking space’s management to learn about specific visitor policies.

Notify staff of any guests visiting

Before a guest arrives for a visit to your shared office space, it’s a good idea to let the front desk staff know who to expect. This is a part of shared office etiquette, and it can also help get guests checked in faster.

Have guests sign in/out

When a guest arrives, they will usually need to sign in on a sheet or check in at a computer at the entrance to your coworking space. When leaving, guests will need to sign out as well.

Ensure guests follow space etiquette

Just as you and your employees are expected to follow etiquette in a coworking space, your guests should also follow the same etiquette rules. If a guest is unfamiliar with these rules, take a moment to explain them.

Provide Member Feedback

Etiquette in a shared workspace extends beyond just the courtesy you show toward other business owners and entrepreneurs sharing the space. You also want to follow proper etiquette when dealing directly with the management of your shared office space. Providing member feedback is one way to do this as member feedback shows you’re engaged and want to see the coworking space thrive.

Notify staff about any issues needing attention

If you notice any issues like safety concerns or rule violations, let someone from management know. Shared workspaces are designed to be safe, accessible places for occupants, and management will appreciate your proactive stance on supporting these goals.

Offer suggestions to improve experience

When possible, share feedback with suggestions to improve the experience of working in a coworking space. Your feedback and suggestions can help management make decisions that benefit you, your business and the interests of all members.

Complete member surveys if applicable

If the management of your coworking space provides you with a member survey, fill it out and provide details about your experiences. Member surveys are a chance for you to share your voice with management to steer the coworking space in a direction that is helpful to members.

Stay Home if You’re Sick ir Feel Unwell

If you aren’t feeling well or have been diagnosed with a communicable illness, stay home instead of trying to utilize a shared office. Just like in a traditional office, germs can spread through a coworking space quickly, even if you take precautions.

Avoid Selling the People Working With You

While it can be tempting to try to sell products or services to others in your coworking space, this kind of behavior is generally frowned upon. Remember that everyone in a shared office is there to work and support their own professional ambitions.

Don’t Abuse Shared Services & Amenities

If you are provided with shared services and amenities like Internet access, don’t abuse these. For example, it would be unprofessional to use a coworking space’s Internet connection to download a lot of movies onto your personal laptop.

Avoid Strong Smells Such as Colognes and Perfumes

While good hygiene is important in any professional work environment, be careful about strong smells from things like cologne or perfume. Some people experience fragrance allergies, and your cologne or perfume may become a distraction.

Frequently Asked Questions

Below are some frequently asked questions and answers about proper etiquette when using a coworking space or shared office:

How do you behave in a coworking space?

You should behave professionally at all times in a coworking space. This means respecting others, keeping your work area clean and quiet and avoiding disruptions to the workspaces of others.

What do you wear to a coworking space?

When deciding what to wear to a coworking space, check the space’s dress code first. You will usually want to wear dress-casual clothing and avoid things like t-shirts and shorts.

How do you behave in an open office environment?

Proper and professional behavior in an open-office environment generally means keeping distractions to a minimum and respecting the rights and space of others.

Can you talk on the phone in a coworking space?

You can talk on a phone in a coworking space, but doing so may be a distraction. Instead of taking a call when surrounded by others in a shared office, try to find a quiet place away from everyone else to talk.

What is office etiquette?

Office etiquette is a set of formal and informal rules that govern behavior in an office environment. Typically, office etiquette involves showing respect to everyone in the office and acting in a courteous manner when interacting with others.

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Types Of Coworking Spaces

Types of Coworking Spaces

There are a number of different types of coworking spaces. Some are used by small businesses while others are designed for individuals and entrepreneurs, but all are meant to serve as shared workspaces that do not require the same level of commitment of a traditional office lease.

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What Defines a Coworking Space?

A coworking space is defined as a shared workspace that is rented for predefined periods of time by individuals and groups. A coworking space is shared by multiple members, tenants or occupants simultaneously. Some coworking spaces may cordon off sections or desks for groups of members for an allotted period of time per day, per week or per month, but common areas typically remain shared spaces.

Various Types of Coworking Spaces

In order to cater to the many different types of businesses, industries and workers in the modern economy, coworking spaces are available in a number of different types. Below are some common ways coworking spaces are divided:

Traditional Coworking Spaces

A traditional coworking space is a shared workspace that may be rented by professionals from various companies and industries. These types of coworking spaces may provide dedicated areas where individuals and companies can work in addition to common areas shared by all members.

Niche/Vertical Coworking Spaces

A niche coworking space caters to one type of vertical. This means that all members of such a coworking space belong to a particular type of industry or professional specialization.

Corporate Coworking Spaces

Corporate coworking spaces are shared workspaces occupied by corporations. These spaces are often utilized by large companies that need temporary workspaces when a part of their workforce is conducting business away from a company’s headquarters or in an area where the company has no offices.

Remote Worker Hubs

Remote worker hubs cater to the needs of remote workers and often feature amenities like high-speed Internet access and VoIP connectivity software and hardware.

University-Based Coworking

University-based coworking spaces are used by students but may allow some non-student professionals into the spaces. They are often reserved for student project collaboration but can sometimes be used by student workers who need a workspace for commercial purposes.

Independent Coffee Shop Coworking

Independent coffee shops and some chains have dedicated coworking spaces set up that allow individuals and small groups of professionals to conduct business inside the shop. These spaces often offer amenities like WiFi, and some may provide discounts on coffee and snack items based on the coworking space arrangement.

Coworking Chains/Franchises

Coworking chains or franchises are standardized coworking spaces that often have multiple locations. Members can utilize these spaces in one or more locations, and amenities are generally the same from space to space.

Part-Time Coworking Spaces

Part-time coworking spaces provide workspaces that are used in shorter intervals or increments compared to full-time coworking spaces. Some part-time coworking spaces rent space by the hour or in four-hour blocks.

What to Look for When Choosing a Coworking Space

When looking for a coworking space, there are a number of factors to consider as not every coworking space is right for every entrepreneur or business. Below are some considerations when choosing a coworking space:

Location

You will usually want to look for a coworking space that is located close to your home but that is also situated in an area where you do business. Convenience is the biggest factor here, and this is especially important if you plan to meet with others in a coworking space.

Cost and Flexibility

The cost and flexibility of terms provided by your coworking space should also be considered. In general, coworking spaces that are located in larger metropolitan areas and offer a large number of amenities will cost more than those located in suburban or rural areas. The rental terms of a coworking space can vary as well with some spaces requiring long-term agreements and others offering short-term space rentals.

Transparent pricing structure

You will want to look at the pricing structure of any coworking space you are considering to take note of transparency. Most entrepreneurs and business owners will want to find coworking spaces that provide upfront, transparent pricing.

High-speed internet

High-speed Internet access is vital for the majority of entrepreneurs and business owners who utilize coworking spaces. It’s a good idea to check with any coworking space you’re considering to see if the space provides access to high-speed Internet, and if so, if this access is free or requires a fee.

Printing and scanning facilities

Access to printing and scanning equipment in a coworking space can be beneficial for business owners and entrepreneurs who work with physical documents. Some coworking spaces provide the use of printers and scanners, but a per-document fee may apply.

Meeting rooms and private offices

While all coworking spaces function as shared workspaces, some offer access to dedicated meeting rooms that can be reserved or private offices that can be rented. Meeting rooms may be available via a sign-up sheet, and private offices may be available for an additional fee on top of the coworking space membership fee.

Kitchen and refreshment facilities

Kitchen and refreshment facilities located inside coworking spaces can be areas where members are able to store food items and prepare light meals. Some kitchens include refrigerators that are shared by all members as well as countertops and tables. Vending machines may also be available inside of refreshment facilities.

Community and Networking

Many coworking spaces offer the opportunity to network with other members. This can be particularly helpful in niche or vertical coworking spaces where all members belong to specific industries.

Networking events and opportunities

Networking events can be used to connect with other members, form business partnerships and expand networks but should not be used to sell products and services.

Collaboration spaces to foster interaction

Collaboration spaces are shared spaces where members of a coworking space can come together to discuss ideas, utilize shared tools like whiteboards and smartboards and interact with one another in a professional space. Collaboration spaces may be shared by all members or may be reserved for specific groups for periods of time.

Workspace Design

The design of workspaces in a coworking office is an important consideration and should be measured against how each member works best. Some coworking spaces feature an open-office floor plan which can be good for entrepreneurs and business owners who want to collaborate openly with others. These designs may not work for members who prefer quiet and privacy.

Comfortable and ergonomic furniture

Comfort and ergonomics can be important factors when looking for a coworking space that supplies office furniture. Trying to get work done in an uncomfortable environment can diminish productivity, so it’s a good idea to get a feel for the office furniture supplied by a coworking space before signing an agreement to become a member.

Adequate lighting and ventilation

Trying to work in a space that has poor lighting and bad air quality can hurt productivity, so you will want to look for a coworking space that provides adequate lighting and ventilation. Some coworking spaces may allow members to use small desk lamps brought from home, but most prefer members to only utilize provided equipment to avoid distracting others.

Flexibility in workspace layout

Many professionals who use coworking spaces are doing so in an attempt to grow businesses, meaning it’s important to have flexibility in your workspace layout in a coworking space. The ability to add team members or expand a workspace can be important for future growth.

Technology Infrastructure

Your coworking space should have a solid technology infrastructure in place if you plan to use the space for communication, computer-based applications, Internet activities or other work that relies on technology. This infrastructure should accommodate the electrical requirements of your equipment as well as the networking bandwidth to handle the flow of data required to get work done.

Reliable tech support

If your coworking space provides technology or access to computer networking, you will want to make sure the space provides access to reliable tech support during operating hours to handle any questions or concerns that arise as they pertain to your usage of provided technology.

Charging stations and power outlets

Charging stations and power outlets are important if you plan to use any type of electrical equipment in a coworking space. Access to standard power outlets along with USB charging can be vital for keeping your electronics powered during a work session.

Security

A coworking space should also have various forms of security in place to protect members, their belongings and their data. If physical security is not present on-site at a coworking space, security cameras and access control systems may be sufficient.

Data privacy and protection

In addition to physical security, data protection is an important factor to consider when looking for a coworking space. Your coworking space should have various forms of network protection for all shared Internet, and any provided intranet access should also have data security protocols in place.

Community Culture

You will want to evaluate the community culture of any coworking space you are considering. Community culture can be influenced by location, but the type of coworking space you are considering may also factor into defining community culture.

Hours of Operation

It’s a good idea to consider the operating hours of a coworking space before becoming a member. Some coworking spaces operate 24 hours a day, but others only operate between set hours. You will also want to consider whether weekend hours are possible if this is something that is important to your professional aspirations.

Feedback and Reviews

Before becoming a member of a coworking space, it would be a good idea to look online to read reviews and see feedback from current and previous members. This information can give you an inside look at how members feel about their experiences, but remember that some reviews can hold bias.

Additional Services

Coworking spaces vary across the country and the world, and some offer additional services aside from those provided by a standard coworking space. Take into consideration these additional services and compare them against your needs.

Trial Period

You should see if a coworking space offers a trial period before requiring membership. A trial period may be free or discounted, but this period can give you a chance to test out the space to see if it’s right for your needs.

Scalability

The scalability of a coworking space can be important if you plan to grow your business. In some cases, you can add extra space, desks or offices to a membership at a coworking space.

Sustainable and eco-friendly practices

If sustainability and environmental awareness are important to you or your business, look for a coworking space that engages in sustainable initiatives like recycling or smart energy usage.

Parking Facilities

If you drive to a prospective coworking space, take a look at available on-site or nearby parking facilities. You will want to be able to park in a nearby space that has adequate lighting and is monitored by security cameras if possible.

Health and Wellness

Some coworking spaces offer health and wellness facilities and initiatives. These can be beneficial for your personal health and can be attractive offerings for employees if you plan to have them use a coworking space as well.

Frequently Asked Questions

What type of industry is coworking space

Professionals from different industries use coworking spaces as alternatives to traditional office spaces.

What is the purpose of a coworking space

The purpose of a coworking space is to provide a shared workspace that fosters collaboration and networking.

What is the difference between co sharing and co working

A co-sharing workspace only allows one individual or one business to occupy a workspace at a time. A coworking space sees multiple individuals or businesses occupying a workspace at the same time.

Who needs coworking spaces

Entrepreneurs, small companies, startups and remote teams are examples of entities that need coworking spaces.

Who is the target market for coworking spaces

The target market for working spaces generally consists of entrepreneurs, startups and larger companies that need workspaces for remote teams.

What is the future of coworking spaces

The future of coworking spaces is bright as many professionals believe that remote work will continue to grow as Internet technology evolves and advances.

What is the difference between hot desking and coworking

Hot desking allows an individual to rent a desk for a certain period of time. Coworking is an arrangement in which multiple individuals or businesses occupy a workspace at the same time.

What is the minimum space for a coworking space

There is no minimum space for a coworking space. The limitations of a coworking facility’s physical space are defined by how many people need to be in an area at one time and how many can safely occupy a space simultaneously.

Why do coworking spaces fail

Coworking spaces fail for a variety of reasons, but mismanagement, poor pricing and bad locations tend to be the most common factors that lead to failure.

Which is the world’s largest coworking space

Currently, BHIVE Workspace HSR Campus is the largest coworking space in the world with over 8,000 seats available.

What makes the best coworking space

Some factors that define the best coworking spaces include a good location, access to amenities and a welcoming workspace culture.

What makes a coworking space unique

Coworking spaces can differentiate themselves by decorating the interior of workspaces in unique ways, offering amenities that other coworking spaces do not offer and catering to members in niche industries.

How do you create a coworking space

To create a coworking space, you will need to check with your local city, county or state business regulations. You may also need to check with local health and safety officials if you plan to allow members onto the premises.

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